GW SON Space Standard

Policy Statement

To establish proper and strategic management of the physical space needs for the  George Washington University School or Nursing currently consisting of the VSTC  and Foggy Bottom campuses. This includes consideration to cost, consolidation of resources that lend themselves to centralized support; establishing and maintaining the physical infrastructure to support growth. Additionally, space will be utilized in the best manner to foster collaboration between and among academic communities.

School of Nursing Guidelines for Allocation of Space

Administrative Leadership

Dean: Private Office
Senior Associate Dean for Academic Affairs: Private Office
Chairs: Private Office
Associate/Assistant Deans: Private Office
Executive Director/Director: Private Office
Senior Dean Staff: Private Office

Faculty

Professor: Private Office
Associate Professor: Private Office
Assistant Professor: Private Office
Special Services: Shared Office
Part-Time/Adjunct: Shared Office; Cubicle; or Work Station
Visiting: Shared Office; Cubicle; or Work Station

Staff

Manager with at least 2 direct reports¹: Private Office
Manager with less than 2 direct reports: Shared Office; Cubicle; or Work Station
Professional, non-manager: Shared Office; Cubicle; or Work Station
Professional, non-manager requiring privacy²: Private Office
Administrative: Shared Office; Cubicle; or Work Station
Part-Time: Shared Office; Cubicle; or Work Station

¹ Aligns with GW Classification Structure definition for Manager position
² Employees with job responsibilities requiring regular confidential meetings with students,
faculty, or staff and/or the daily handling of confidential personnel or financial records

Other

Graduate/Research Assistants: Workstation
Postdoctoral Fellow: Workstation
Students: Workstation
Visitors: Workstation

Faculty Allocations

The School of Nursing will remain committed to providing a functional workspace while managing space as a limited resource. GW Nursing will work to utilize shared offices, break-out rooms, conference rooms, and hoteling/touchdown spaces to better serve our growing, commuting faculty. GW Nursing Space standards for faculty will follow the Division of Operation’s standards, where possible. In summary:

• Regular, Full-time faculty will be expected to utilize their office three or more times per week, on average, in order to maintain an office assignment.
• Regular, Full-time faculty with a commitment to utilize an office space five times per week will be considered for a private office, as available.
• New and Current Regular, Part-time faculty will be expected to utilize shared offices, cubicles, break-out rooms, conference rooms, or hoteling/touchdown spaces. No office assignment will be solely set aside for one part-time faculty member.
• Associate Deans/Directors/Chairs will be assigned one primary office location. Office assignment will be for the duration of the appointment. Work at other locations will be on a shared or
  hoteling basis.
• Space allocations for Promotions or Change in Status will be reviewed on a case-by-case basis dependent on available office space.
• Office vacancies will be filled based on need, to be determined by the Dean, Senior Advisor, and Director of Operation.

Staff Allocations 

The School of Nursing will adhere to the University space standards in terms of assigning office space to staff members based on availability. In summary:

• Staff will be assigned one primary work location. Work at other locations will be on a shared or hoteling basis.
• Private office assignments will be determined based on the number of direct reports:
  • Private Office assigned to supervisors with more than 2 direct reports
  • No Private Office assigned to staff with less than 2 direct reports
• Private office assignments will be considered for staff based on the level of confidentiality required within their role.
• Private office assignments for staff will always be based on availability. Deans, Directors, and regular, Full-Time faculty will have priority over private office space.
• Space allocations for Promotions or Change in Status will be reviewed on a case-by-case basis dependent on available office space.

University Design Standards, Division of Operations

Space Allocations

With respect to office space, in new construction or renovations, space shall be allocated not on the basis of position/title, but instead requirements of an individual’s function/role. Guidelines for this allocation
follow here:

Staff Office Allocations (Update as of 01/2019)

An individual staff person shall be assigned one primary work location. Work at other locations must be conducted on a non-assigned shared hoteling basis.

For primary work locations, the determination of whether a private office space or workstation is assigned to a staff member shall be determined based on the number of direct reports under his/her purview.

If a position has more than ten (10) direct reports, the position may be allocated a private office. If a position has less than five (5) direct reports, no office may be allocated. If a position has between five and ten (5-10) direct reports, the specific nature of the job, work location of direct reports and other such indicators shall be taken into account in determination of the appropriateness of the allocation of an office. 

The rationale for the direct reporting relationship being a key indicator in office assignment is to properly utilize shared meeting rooms vs. private offices for private personnel-related meetings and the number of direct reports is a direct driver of the requirement to regularly conduct such confidential meetings. A secondary criteria that may indicate the appropriateness of the allocation of an office for positions with less than the requisite number of direct reports shall be the confidentiality of work product of an individual within his/her work unit. 

Faculty Office Allocations

Deans, department chairs and regular full-time faculty shall be provided with a private office pursuant to the size guidelines below.

Regular part-time faculty shall be provided with a shared workspace with access to a shared phone and computer, and shall also be provided with access to shared office equipment. This space may be a private office or an open workstation.  

Work space size guidelines (Updated as of 01/2019)

• Dean’s Office: 180-200 sf
• Chair/Department Head, Director: 150 sf
• Staff/Faculty Office: 120 sf
• Open Workstation (Manager): 64 sf
• Open Workstation (Staff): 64 sf
• Secretarial Workstation: 64 sf
• Graduate/Student Workstation: 48 sf
• Hoteling Workstation: up to 48 sf

Offices shall not include private bathrooms. Where it is not feasible to provide specific square footages, a reasonable range shall be used that manages the University’s overarching goal of providing functional workspace while maximizing the overall utilization of space as a scarce resource.