GW SON SAIL Center Confidentiality Policy

Policy Statement

All Simulation and Innovation Learning Center (SAIL) users, learners, and observers must sign the “GWU SON SAIL Agreement” prior to participating in any simulation, in order to maintain the safety and integrity of the learning experience for all participants.

Reason for Policy

The purpose of this confidentiality policy is to safeguard those that participate in any aspect of simulation-based experiences. Simulation lab and scenarios are designed to provide a safe environment in which to learn. Failure to maintain confidentiality may result in unwarranted and unfair defamation of character of the participants and may cause irreparable harm to all users, as well as impair the effectiveness of simulation-based learning.

Any participant in the GWU SON SAIL that will be participating in simulation must agree to maintain and protect privacy of information and display professional and ethical conduct at all times. Any unauthorized release, inappropriate exchange or mishandling of confidential information is a violation of this policy.

This requirement of confidentiality does not apply to faculty and staff working directly with case content (and training of standardized patients) for the purpose of creating, revising or otherwise preparing content for formative encounters or student examinations.

All data collected will adhere to the guidelines of University Records Management Policy and data management (IT policy just approved by GWU SON Policy Committee). (Cross reference this paragraph with the assessment and evaluation data policy)

Who is Governed by this Policy

Learners, staff, faculty, and visitors to the GWU SON SAIL Center.

Policy

In the GWU SON SAIL Center, all users, learners and observers involved in simulations:

Agree to adhere to policies and procedures of the GWU SAIL Center, GWU SON and the University. (Add Future Professional Behavior Policy)
Agree to maintain strict confidentiality regarding any performance witnessed in real-time, or on media.
Will not share or disclose specific content of patient scenarios and case information to others outside of the simulation event.
Will not remove, release or make public any information in documents (written or electronic) that may be made accessible during simulation experiences.
Agree that simulation scenarios are used as a learning tool and not to be used for humiliation of fellow students or other users.
Agree to report any violation of confidentiality to a faculty member or the director of simulation.
May discuss in general terms the technical and behavioral skills acquired during simulation learning in the SAIL center.
Understand that simulation and debriefing sessions may be audio, video or otherwise recorded and will be secured.
Agree to sign and uphold the confidentiality policy agreement (See appendix A)

Refusal to Sign Agreement

All participants agree to sign the GWU SON SAIL Confidentiality Agreement. Participants who do not sign the agreement will not participate in simulation. Course faculty may schedule a one-on-one session with the participant refusing to sign the agreement, on a case by case basis.

Related Information

Contacts

Contact	Title	Telephone	Email
Crystel Farina	Director	571 553-0115	cfarinagwu [dot] edu

Responsible University Official:
Responsible Office: SAIL Center
Last Reviewed: N/A