GW SON Meeting Minutes Policy

Policy Statement 

GW School of Nursing faculty and staff keep meeting minutes as an accurate record of discussions, actionable steps, and decisions (i.e., passed or failed resolutions). Meeting minutes and associated materials referenced in the minutes are official records and should be stored accordingly.

Reason for Policy

This policy exists to establish clear and consistent information to ensure consistency in storage and retrievability of meeting minutes. This policy ensures discussions and decisions are recorded and available for reference via internal and external constituents (e.g., CCNE accreditation visits).

Who is Governed by this Policy

All SON faculty and staff responsible for meeting minutes are governed by this policy.

Policy 

Meeting minutes are recorded and referenced by faculty and staff, and provide official record and documentation of meetings across the SON.

SON Committees identified in the bylaws GW Nursing Bylaws and administrative units identified in the SON Master Plan of Evaluation (MPOE) are expected to use the SON Meeting Minutes Template (see Forms section) to record committee meeting minutes.

Definitions

Meeting Minutes: An official record of discussion, actionable steps, and decisions taken by a committee or administrator at a meeting. Meeting minutes are clear and concise, and representative of the meeting content.

Procedures

All SON meeting minutes will be stored in GW Box, accessible to relevant constituents. SON Committees identified in GW Nursing Bylaws are expected to store committee minutes in the G Drive located in GW Box, except when sensitive or private information is shared (e.g., promotion and tenure decisions). SON administrative units are expected to store meeting minutes in the respective departmental Box folder.

Storage of documentation must follow the GW Records Management Policy related to regulated, restricted, and public data produced or consumed for university business-related purposes.

Forms

• SON Meeting Minutes Template (located on the SON CCNE Dashboard)

Related Information

• GW Records Management Policy

Contacts

Contact	Telephone	Email
Senior Advisor to the Dean		mariebrowngwu [dot] edu
Assistant Dean of Assessment and Evaluation		pdeyogwu [dot] edu